15 Best Task Management Software for Small Businesses

15 Greatest Process Administration Software program for Small Companies

Searching for the very best process administration software program for small companies?

Attempting to maintain up with quarterly targets and deadlines can really feel inconceivable with out the fitting instruments at your disposal. Process administration software program permits you to see your whole crew’s work in a single place so you’ll be able to prioritize what issues most and get extra completed.

On this article, we’ve handpicked the very best process administration software program for small companies to spice up productiveness, enhance group, and enhance income.

What’s Process Administration Software program and Why is It Vital?

Staying on high of priorities is troublesome, particularly for small groups that always put on a number of hats. They juggle shopper interactions, content material advertising and marketing, product improvement, administrative duties, and extra.

And not using a systematic method to process administration, essential assignments can slip by means of the cracks, resulting in missed deadlines and dissatisfied clients.

That’s why you want process administration software program. It may be a centralized hub for work administration and venture planning. It is possible for you to to trace every thing between venture planning and completion.

Your process record shall be allotted to the fitting individuals in a spot designed for crew collaboration. And better of all, your crew shall be prioritizing the essential duties quite than spending time on busy work that doesn’t produce outcomes.

15 Greatest Process Administration Software program (Free and Paid)

At WPBeginner, our purpose is to assist small companies compete with the massive guys. With process administration instruments, your groups can work sooner.

That’s why we’ve sifted by means of the litter of infinite process administration options and solely given the instruments we imagine are the easiest.

Let’s dive in!

1. Asana


In our opinion, Asana is the very best process administration software program for small companies.

Asana doesn’t simply show you how to handle duties. It connects all of the work your organization is doing to high-level targets and enterprise methods whereas additionally breaking down advanced initiatives into manageable duties.

You’ll be able to set key outcomes and targets on your firm, crew, and people and see how they ladder up. Each process hyperlinks to a purpose, guaranteeing that no person wastes time on low-priority duties. There’s even reporting in your targets so you’ll be able to observe progress throughout your organization.

Asana is customizable and versatile to your crew’s wants. You’ll be able to create automated workflows with none coding.

For instance, each time a selected process passes a sure stage, you’ll be able to robotically assign it to the subsequent individual within the movement or create recurring duties so that you always remember essential actions. And, in fact, you’ll be able to view initiatives and duties in some ways, together with lists, kanban boards, timelines, calendars, portfolios, and workloads.

Their free model isn’t something to scoff at, both. Many free plans for process administration software program are too restrictive and never useful for small companies. However Asana doesn’t maintain again.

Its free plan helps limitless initiatives, messaging, file storage, messaging a number of venture information, storage, and extra. Plus, Asana has a cell app for iOS and Android gadgets, so you’ll be able to handle your to-do record on the go.

Pricing: With Asana’s free model, you get all the fundamental options you want, like limitless duties and initiatives. If you need entry to their superior options comparable to timeline, purpose monitoring, or approvals, have a look at their Premium or Marketing strategy.

2. Monday.com


Monday.com is likely one of the most versatile and highly effective process administration software program in the marketplace. Trusted by over 180,000 companies, it may well deal with absolutely anything, from fundamental process group to useful resource administration and a full venture portfolio.

Establishing workflows from scratch could be time-consuming. However due to Monday.com’s customizable templates, you’ll be able to skip the setup course of. Select from dozens of venture templates for marketing campaign planning, venture portfolio monitoring, product roadmaps, buyer assist tickets, onboarding, and extra.

The dashboards are extraordinarily customizable, with 30 pre-built widgets you should use, together with a capability planning widget that enables venture managers to allocate assets to the fitting individuals.

And Monday.com makes it simple to interrupt down large targets into manageable day-to-day duties. You begin by setting targets and targets based mostly on enterprise priorities. Then, you’ll be able to outline the initiatives and processes wanted to succeed in targets. From there, you’ll create father or mother/baby duties & subtasks that align with the venture and targets.

Monday.com’s declare to fame is its built-in buyer relationship administration (CRM) app. You’ll be able to simply set up your prospects by the place they’re within the pipeline.

The CRM is designed to maintain every thing organized and prevent time. That’s why they’ve automation options that may set reminders for actions, robotically assign results in reps, and edit deal phases.

For builders, Monday.com has a selected ‘Dev’ product that helps you launch, design, and iterate merchandise. Their options backload, bug monitoring, roadmap planning, and sprints show you how to handle all product-related points and make sure you depart no stone unturned.

In the event you personal an on-line retailer, Monday.com has a WooCommerce integration. Meaning you’ll be able to make the most of their user-friendly interface to handle your on-line orders and stock ranges.

Pricing: The free plan offers you as much as 3 Kanban boards and is nice for people. To entry the Gantt calendar or timeline view, you’ll have to improve to their Normal plan at $10 monthly. Premium plans provide you with automation, time monitoring, integrations, and a variety of different options.

3. Kanban Boards for WordPress

Kanban for WordPress

Kanban Boards for WordPress brings the favored venture administration methodology into your dashboard free of charge.

It’s good for companies that need to handle easy to-do lists with out feeling overwhelmed. These venture boards are customizable, and you may edit them proper from the interface.

You’ll be able to create and assign duties to crew members with due dates and observe how lengthy it takes to complete them. With this plugin, you’ll be able to even create customized views, which filter the board by completely different standards.

However why use Kanban boards in WordPress within the first place as a substitute of one thing like Asana or Monday.com?

As a result of publishing content material persistently in your WordPress weblog is important for growing visitors and changing guests to clients. The Kanban boards will let you plan forward and create extremely customizable editorial calendars. That stated, you could need to mix Kanban Boards for WordPress with different calendar-specific plugins since this device doesn’t have a calendar view.

Including this Trello-like kanban board in WordPress is tremendous easy, too. All you must do is set up the plugin and configure a number of settings. Then, begin creating duties and assigning them to your crew.

Pricing: It’s free to make use of, with a paid model accessible for $149 per 12 months.

4. ClickUp


ClickUp is the do-everything process administration platform because it has arguably extra options than another choice on the record.

One of many main promoting factors is the flexibility to completely customise the device based mostly on your online business mannequin and workflow. For instance, the customized fields function permits you to add all forms of info to your views, whereas the customized dashboard offers you over 50 widgets to construct your dashboards so you’ll be able to see the metrics in your online business that matter.

Additionally, Clickup makes it simple to handle your time with versatile time-tracking options. Even in case you work remotely, time monitoring continues to be helpful. For instance, customers can observe how a lot time it takes to finish duties.

However, venture managers can have a look at previous timesheets to assist them higher allocate the correct amount of whole hours per venture.

Considered one of their newest new instruments is ClickUp AI, a function that brings synthetic intelligence to simply about all phases of planning. You need to use AI to create venture timelines, write venture briefs, write emails, summarize assembly notes, create standing reviews, and extra.

Pricing: In the event you’re a freelancer or particular person, the free plan offers you 100MB of storage, kanban boards, and a calendar view. The Marketing strategy at $12 monthly is ideal for small companies, offering limitless storage, targets, portfolios, useful resource administration, and extra.

5. AirTable


AirTable is a extremely customizable cloud-based process administration platform that permits you to construct customized databases and purposes from scratch. This allows you to set up your information, processes, and workflows nonetheless you want. In comparison with most different process administration instruments, Airtable is far more versatile.

That being stated, ranging from scratch isn’t for non-techy individuals. Fortuitously, you should use their many templates for widespread use instances after which make adjustments to suit your firm. Attempt certainly one of their many templates inside classes starting from content material manufacturing and software program improvement to PR and actual property.

The most effective components about AirTable is its seamless integrations with common enterprise instruments, together with WordPress. With over 43% of the web utilizing WordPress, it solely is sensible that process administration instruments join with it.

There are two methods to combine with AirTable. One is thru the platform’s constructed WordPress integration, and the opposite is the Uncanny Automator device. Both method, you’ll get the precise AirTable interface proper in your WordPress website.

Pricing: AirTable affords a free plan, which gives entry to all forms of views, 5 editors, and even automation options. Their paid plans supply extra storage, editors, and premium options. 

6. Teamwork


Subsequent on the record is Teamwork, a process administration device greatest recognized for its collaboration options.

Whereas Teamwork can deal with many use instances, it actually rises to the event when dealing with shopper work or managing artistic groups. For instance, you’ll discover options like billable time monitoring, customized branding, invoicing, consumption varieties, and shopper and collaborator entry to assist handle initiatives seamlessly.

That stated, we suggest utilizing a separate, extra strong kind builder like WPForms when creating any shopper varieties or questionnaires.

You may also empower shoppers by giving them partial entry to Teamwork to allow them to add feedback and see your process record.

Teamwork connects with common instruments you already use, like Google Drive, Dropbox, Quickbooks, and extra. This implies you don’t should go to separate platforms to seek out the information or information you’re in search of.

Most process administration software program affords a free plan for people. However Teamwork gives extra options in its free tier than most of its opponents. You get entry to five customers with premium options like automation, crew availability, Gannt chart views, time monitoring, and milestones, all of that are uncommon to seek out on a free plan.

Pricing: Teamwork offers you every thing it’s good to get began with their free plan. You rise up to five customers, all of the venture views, and even entry to process dependencies.

7. Smartsheet


Smartsheet is a web-based resolution that lets firms of all sizes with process administration, crowdsourcing, reporting, and extra.

Consider Smartsheet as a extra superior model of Excel spreadsheets. This technique can really feel extra acquainted for firms who’re snug utilizing spreadsheets for venture administration.

That’s as a result of you’ll be able to add formulation and capabilities to carry out calculations or manipulate information. It’s notably helpful when it’s good to pull information from completely different sheets or make calculations. For instance, you observe gross sales crew income or make monetary projections based mostly on the crew’s present tempo of labor.

What makes Smartsheet stand out is its superior reporting capabilities. You’ll be able to simply pull collectively a very powerful info from a number of sheets right into a single report with only a few clicks. In doing so, you’ll spot tendencies and potential bottlenecks to assist your crew constantly enhance.

There are additionally some ways to make use of Smartsheet. Very like a spreadsheet, you’ll be able to manipulate your sheets into virtually something from process administration, finances monitoring, stock administration, marketing campaign monitoring, expense categorization, and extra. You need to use this device in a whole bunch of various methods, making it a contender to exchange different enterprise instruments you would possibly already use for different capabilities.

That stated, it’s not as simple to make use of as among the extra common process administration software program and doesn’t have the acquainted Kanban boards we’ve all come to like.

Pricing: Smartsheet affords a free plan with entry to all the fundamental options. The Marketing strategy prices $25 per consumer monthly and is nice for small companies that need to handle initiatives with limitless editors.

8. Trello


Trello is a straightforward process administration device greatest recognized for its Kanban-style boards.

Their customizable interface lets customers arrange playing cards on completely different boards like they’re post-it notes.

Inside every card, you’ll be able to assign duties to crew members, add feedback, share information, tag customers, and create checklists. Trello is very customizable, permitting you to label playing cards so you’ll be able to simply determine them.

The drag-and-drop function is handy. Merely slide the playing cards from one column to the subsequent as they hit varied milestones. For assignees, it’s most likely the simplest platform to make use of since every thing is completed by means of the Kanban board.

It’s price mentioning the Energy-Up function, the place you’ll be able to add integrations and options to your boards. This contains doc administration, calendar view, time-tracking, social media, and customized fields.

Trello is nice for small groups and people because it’s tremendous simple to make use of. Nonetheless, it lacks superior performance for companies with a number of groups because it lacks built-in dependency administration and a Gannt chart to show a venture’s timeline and milestones.

Pricing: Trello is free to make use of with limitless playing cards and as much as 10 boards per workspace. Improve to the Premium plan at $10 per consumer monthly for the calendar, timeline, desk, and map views.

9. PublishPress


PublishPress is a complete suite of plugins, all centered on serving to you handle editorial calendars. If you wish to begin a WordPress weblog or have already got an lively one, PublishPress Editorial Calendar is the plugin for you.

The hallmark of a profitable weblog that drives visitors is consistency. Getting on a constant schedule and planning your content material upfront will show you how to output sufficient weblog posts. Additionally, be certain that to make use of a key phrase generator device that can assist you plan and create the fitting kind of content material that draws your required viewers.

All of the content material ties on to the weblog publish in your WordPress website. By the calendar view, you’ll see when every publish shall be printed.

WordPress solely gives a number of standing choices like ‘Draft’ or ‘Printed.’ With the PublishPress Permissions plugin, you’ll be able to customise your workflow to suit your editorial course of. Extra statuses like ‘Pending Evaluate’ or ‘Edits’ could possibly be helpful to let everybody know what stage every weblog publish is in.

Pricing: It’s free to make use of all of PublishPress plugins. All it’s good to do is set up and activate them instantly from the WordPress plugin repository. Nonetheless, if you would like extra superior options, you’ll be able to improve to PublishPress Professional and get entry to the premium model of every plugin. Plans begin at $129 per 12 months.

10. Jira Software program


Jira Software program is designed with builders in thoughts. It’s one of many many instruments from Atlassian to assist agile groups get issues completed. By agile groups, we imply teams that work collaboratively and cross-functionally. This typically entails breaking initiatives into smaller duties assigned to completely different individuals.

Consider Jira Software program as a device to trace every thing that occurs throughout iterations. You’ll be able to determine roadblocks as rapidly as potential, give attention to fixed enchancment, and hit your targets with as little drama as potential.

You’ll get playing cards pre-set for Scrum and Kanban and greater than a dozen Agile reporting instruments. Whereas they aren’t stunningly stunning reviews, they’re nice for progress monitoring.

For instance, you’ll be able to create a backlog, which lists all of the work objects that must be addressed within the venture. Then, create a dash to decide to fixing these points throughout a selected time-frame.

It’s nice for bigger groups, particularly for groups of designers and builders. Nonetheless, Jira Software program tends to be tougher to study because it contains quite a few superior options and sophisticated terminology.

Pricing: Jira Software program permits you to get began free of charge and offers entry to as much as 10 customers. Increased-tiered plans present extra storage and consumer roles and permissions. Within the free plan, each consumer is a venture admin.

11. ProofHub


ProofHub is an all-in-one process administration app advisable by many Fortune 500s and trusted by over 85,000 groups worldwide.

The software program is greatest recognized for its in depth collaboration instruments. They make it easy to speak along with your crew to execute initiatives rapidly. With one-on-one group chat containers and dialogue boards, you’ll be able to collaborate with crew members with out the back-and-forth lengthy e mail or Slack threads.

You’ll be able to view all updates a couple of subject in a single place and simply perceive the place the venture goes. Additionally, venture admins could make bulletins, just like social media posts. This allows you to have a good time achievements, share updates throughout groups, and ensure precedence adjustments.

ProofHub additionally has a variety of options to let your crew collaborate on artistic property. You markup your visible and textual content information to offer pinpoint suggestions on the place and what wants addressing.

There’s a wide range of venture views to suit your use case, comparable to board, Gannt charts, calendar, and desk view.

Pricing: Beginning at $45 monthly, the Important Plan affords all of the core options to run your small enterprise successfully. That features venture administration, boards, Gantt charts, time monitoring, file approvals, and chat.

12. Hive


Hive is an all-encompassing resolution that does extra than simply handle duties. For instance, the software program boasts a novel e mail integration permitting customers to ship messages from Gmail and Outlook to Hive.

There are additionally real-time collaboration options like a video chat operate, a note-taking app (just like Google Docs), and an consumption kind builder. You’ll be able to even use their AI instruments to write down content material, craft e mail responses, and create venture duties based mostly on strategies.

As for the duty administration itself, Hive permits you to handle your initiatives in certainly one of 9 venture views, together with Gantt charts, kanban, and extra. They’ve made it tremendous simple to visualise something you need to see. Plus, you’ll be able to shade code duties or customise notifications so that you keep on high of key motion objects.

There’s even built-in automation, permitting you to automate routine duties. For instance, you’ll be able to arrange a set off and motion, comparable to each time a sure process is accomplished, the system will ship an e mail or replace a row in Google Sheets.

Hive is ideal for almost any artistic or enterprise operation crew that desires to streamline or automate sure workflows.

Pricing: Hive is free to begin however solely offers entry to 2 customers. If you wish to handle a small crew, go along with the Crew plan at $12 per consumer monthly. You get all the duty views, time monitoring, and seven customized addons to increase your Hive performance.

13. HubSpot Process Administration

HubSpot task management

Whereas HubSpot Process Administration isn’t a standard process administration resolution, its CRM platform has process and venture administration capabilities.

In the event you’re a salesman, then you could take into account HubSpot due to their e mail advertising and marketing, CRM, chat, and, in fact, process administration instruments, all natively related in a single. That is essential as a result of you’ll be able to simply join your duties with contacts, providing you with extra perception into your leads.

As a consumer, you’ll be able to create workflows to schedule new duties, arrange reminders, and examine your efficiency to previous information. Having your process record organized with filter choices can forestall you from losing time on administrative duties that don’t generate income. 

Nonetheless, it doesn’t embrace a kanban board or calendar view, nor does it permit for dependencies, making it much less helpful for venture managers and different departments outdoors of gross sales.

Pricing: HubSpot Process Administration is totally free to make use of. If you wish to combine your duties with contacts, calls, or different advertising and marketing and gross sales actions, try the entire HubSpot pricing plan, which incorporates their complete suite of merchandise.

14. Wrike


Wrike is a complete venture administration device tailor-made to businesses, advertising and marketing groups, {and professional} service suppliers.

Like most of the high platforms, you’ll be able to assign duties, add dependencies, and look at the progress of initiatives multi functional place. You may also see initiatives utilizing Gannt charts, kanban boards, tables, and lists.

Wrike has direct integrations with most of the common enterprise apps, which means you gained’t have bother pulling info out of your e mail, CRM, or different software program. In different phrases, you’ll have extremely detailed reviews since you’ll be able to join information from throughout your group.

The draw back of Wrike is its excessive prices. As a small enterprise, you’ll have to at the very least subscribe to their crew plan at $9.80 per consumer monthly. Even this plan is lacking reporting options and consumer permission. On this case, you’ll have to improve to their Enterprise tier at $24.80 per consumer monthly.

Pricing: Wrike is free to begin however solely offers you the board and desk view. The Crew plan at $9.80 per consumer monthly gives entry for as much as 25 customers, limitless views, and even an AI content material era device.

15. Atarim


Atarim is an up-and-coming process and venture administration device greatest used for internet design businesses. Because it has a WordPress plugin, you’ll be able to simply set up Atarim to your shopper’s WordPress web site.

Primarily, Atarim affords a strong visible collaboration device the place you can also make feedback on any a part of a shopper’s web site, just like how you’d with Google Docs. You’ll be able to tag inside crew members and hyperlink it to a process that instantly sends you to a Kanban board.

Or you’ll be able to notify shoppers so you’ll be able to pinpoint precisely what you propose on altering. This eliminates back-and-forth emails, so you’ll be able to rapidly present them which space of the web site you’re engaged on.

They even have every thing it’s good to handle initiatives for an online design company, comparable to the flexibility to create shopper consumption varieties and time monitoring for freelancers. That method, you’ll be able to hold your whole duties in a single place, and also you don’t want to change between completely different instruments.

Pricing: Free plans can be found for one consumer. Paid plans begin at $20 for entry to five customers and 20 initiatives. (Word: this basically means 20 web sites.) Increased plans provide you with entry to extra collaborators and initiatives to work on.

Our Decide: Greatest Process Administration Software program

To maximise your crew’s productiveness and hit your largest targets for the 12 months, you want the fitting enterprise instruments to develop your small enterprise.

So which one is best for you?

Asana is arms down the very best process administration software program for small companies. It connects your whole duties on to your targets, guaranteeing your crew spends time on significant work. It’s reasonably priced and allows you to create custom-made workflows and automation. This automates repetitive work and frees up your time for extra big-picture initiatives.

In the event you publish content material often, Kanban Boards for WordPress is your best option. It’s tremendous simple to make use of because you merely drag and drop playing cards throughout the board as they transfer phases.

Smartsheet is for spreadsheet lovers who love the grid interface or need to use formulation to make calculations. That is nice for gross sales groups who need to observe gross sales or make monetary projections.

Jira Software program is the go-to platform for builders and designers. Options like backlogs, bug monitoring, roadmaps, and dependencies assist groups go from ideation to launch.

We hope this text helps you establish the very best process administration software program on your small enterprise. You may additionally need to learn our information on the very best WordPress plugins for enterprise web sites or greatest reside chat software program for small companies.

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