How to Hire Virtual Assistants for Your WordPress Site (Expert Tips)

Tips on how to Rent Digital Assistants for Your WordPress Web site (Professional Ideas)

Are you questioning the right way to rent digital assistants on your WordPress website?

Operating a enterprise is lots of work. However if you happen to fail to keep up your WordPress web site correctly, then you may even see your visitors and gross sales rapidly drop. The excellent news is you will get a digital assistant (VA) to handle your website for you.

On this article, you’ll learn to rent a WordPress digital assistant as a way to concentrate on crucial actions in your corporation.

What Is a Digital Assistant?

A digital assistant (VA) is an impartial contractor who helps assist your corporation remotely.

They deal with all of the repetitive or time-consuming duties that you just don’t have the time for or may use a serving to hand with. These could possibly be duties like scheduling appointments, managing your calendar, and even sending emails.

Not like an workplace supervisor or govt assistant, a digital assistant does their work fully remotely. Additionally, VAs are usually used for easier duties, whereas govt assistants are trusted to carry out extra advanced actions that require extra expertise.

Why You Have to Rent Digital Assistants for Your WordPress Web site?

Managing a WordPress web site means being liable for conserving web site backups, plugin and theme updates, and WordPress core updates.

In case you fail to keep up your website, then it could possibly be susceptible to hacks, expertise downtime, and even have sluggish loading occasions. And that may immediately trigger you to lose guests and even prospects.

In case you don’t have the time to keep up your website or don’t know the right way to, then you could need to rent a digital assistant.

Your digital assistant will probably be liable for serving to with WordPress-related duties remotely. They will carry out a variety of duties that transcend upkeep, equivalent to:

Technical assist: Carry out common WordPress backups, maintain your WordPress plugins and themes up to date, optimize website efficiency, and extra.
Content material administration: Carry out content material updates for search engine marketing, schedule posts, and handle feedback.
Buyer assist: Reply to weblog posts and social media feedback, have interaction along with your viewers, and schedule appointments.
E-commerce assist: In case you personal a web based retailer, then you may have your VA course of orders, handle product listings, and deal with buyer inquiries. Or they will carry out knowledge entry duties like updating stock ranges or costs.
Design: If they’ve design or coding expertise, then VAs could make format adjustments, modify types, and even create visuals.

VAs can take the workload off your plate so you may concentrate on higher-priority actions that drive income for your corporation.

To place it into perspective, let’s say your time is price $50 an hour. Many administrative duties might be outsourced to VAs for $5 to $25 per hour. Consequently, these further hours you have got regained will help you earn more cash.

Hiring VAs would possibly simply be the perfect transfer you may make in your corporation. With that being mentioned, right here’s how one can construct a dependable workforce of VAs.

1. Determine Which Duties to Outsource and Doc Your Course of

The very first thing you’ll want to do is make a listing of duties you’d like your WordPress digital assistant to carry out.

This may provide help to filter VAs to solely people who suit your wants. As beforehand talked about, there are dozens of duties an assistant can deal with for you.

Assuming these are all duties you’re presently doing your self, it’s best to doc the complete course of and create tips for them to observe. There are lots of environment friendly methods to doc the method:

Use Snagit to document your display and seize each click on you make for every job.
Create a guidelines or assets hub in Notion. You might want to incorporate tutorials, scripts, and templates to observe.

Not solely does this assist make it simpler to onboard your new workforce members, but it surely additionally helps to jot down a extra correct job description and discover the appropriate candidates for the function.

Right here’s an instance of what a useful resource hub on Notion might appear to be.

WordPress virtual assistant SOP

You’ll be able to tag every doc by the kind of job it’s.

Inside every doc, we’ve included step-by-step directions together with screenshots to assist information VAs to execute a job.

internal error SOP

2. Write an Correct Job Itemizing

If you wish to discover the appropriate WordPress digital assistant, then you’ll have to write a compelling job description that draws somebody with the qualities and expertise you want.

This serves as a filter for figuring out the appropriate candidate. An efficient digital assistant job submit ought to embrace:

Scope of labor: Define the duties and obligations the VA will probably be dealing with. You must clearly state the anticipated availability and whether or not you wish to fill a full-time or part-time function.
Expertise wanted: Specify the abilities and {qualifications} you’re searching for. Additionally, listing the instruments and software program the VA is anticipated to know the right way to use, such because the WordPress CMS.
Expertise: Point out the extent of expertise you’re searching for, whether or not it’s entry-level or somebody with particular years of expertise.
Funds: Set a price range and point out your desire for hourly charges or fixed-priced contracts.

The extra detailed you may embrace, the higher. For example, right here’s what a job submit may appear to be.

Upwork VA job details

3. Know The place to Discover Prime Digital Assistants

When you’ve received your documentation in place and written your job advert, you’re prepared to start out searching for digital assistants.

Freelance web sites are an important start line to discover a devoted VA, particularly when you have got particular wants in thoughts.

When you may go the normal route of hiring digital assistants by way of job boards, freelance platforms have some advantages, equivalent to:

A evaluation system to see how they labored with earlier shoppers
International funds and straightforward invoicing
A chat function to debate venture particulars and share information
Funds are by way of an escrow service, so you’ll solely pay for work that will get accomplished

That being mentioned, we advocate these freelance platforms to get began:



Codeable is a dependable WordPress freelance platform that helps match you with WordPress specialists. You could find specialists in just about all areas of WordPress, together with:

Theme and plugin growth and customization
E-commerce growth
Customized WordPress internet growth
Internet design
APIs and integration
Troubleshooting and upkeep
Safety and efficiency

Mainly, in case you are having bother with the technical facet of WordPress and wish certified specialists to deal with it for you, then Codeable is a superb choice. And since the platform accepts solely the highest 2% of candidates, you may ensure that you’re working with expert WordPress professionals.



Upwork is among the largest freelance marketplaces on the market, with over 12 million registered freelancers on the platform.

Not like Codeable, you’ll find digital assistants with a wider vary of expertise. That lets you discover professionals for numerous duties past WordPress.

Since there are extra customers on the platform, there’s probability you’ll find a digital assistant inside your price range.

Upwork additionally exhibits testimonials and job success scores on every freelancer’s profile so you may see their observe document. On high of that, Upwork lets you browse expertise, message them immediately, and even invite them to use.

When you may select a website like Fiverr as an alternative, it might be extra suited to one-time initiatives moderately than a recurring function like a VA.



Toptal is a contract platform identified for his or her rigorous screening platform, accepting solely the highest 3% of candidates.

Freelancers must go 5 steps of the screening course of, together with a complete English analysis and venture evaluation.

Not like different platforms, Toptal takes a extra personalized strategy. A workforce member will hop on a name with you to collect necessities and expertise preferences. From there, they’ll introduce you to the appropriate match on your job from their expert-vetted expertise community.

This personalised matching course of ensures that you just work with digital assistants who’ve the appropriate expertise and expertise on your WordPress duties. And it saves you from sifting by way of 1000’s of resumes and coordinating interviews your self.

Toptal even has a devoted invoicing and time-tracking function referred to as TopTracker. With this service, you may simply observe hours and make funds by way of PayPal, Payoneer, or direct financial institution switch. However you could possibly additionally use a devoted time-tracking instrument like TimeDoctor as properly.

4. Interview Certified Candidates

When you’ve had your job submit up for a couple of days, it’s best to see purposes flooding in. Sifting by way of candidates could be a chore, but it surely’s a should if you wish to discover the appropriate particular person.

You must slim down your listing of candidates to ones that meet your {qualifications}. From there, you may select to have candidates bear a expertise check. This filters out candidates who merely don’t have the ability set to do the job.

For instance, you may create a dummy WordPress website and have them carry out a full backup of the location, troubleshoot a standard situation, or optimize a weblog submit for search engine marketing. The listing of duties you’ve already made will provide help to determine the right way to vet your candidates.

After that, you may decide the few candidates who scored the best and are most certified for the job. You will have to interview these potential hires over Google Meet or Zoom.

By now, that the candidates are able to performing the function. However additionally, you will need to know if they’re cultural match on your firm. Consider how they wish to work in a workforce setting, problem-solve unknown conditions, or prioritize duties, particularly when dealing with a number of obligations.

5. Rent and Onboard New Digital Assistants

Typically, you’ll rent the candidate who has made the perfect impression. Ensure to have any new hires signal an Unbiased Contractor Settlement. This contract outlines the phrases, together with the scope of labor and fee phrases.

Additionally, it particulars mental property rights, which is vital to make clear, particularly when coping with web site content material, designs, or different inventive parts.

With software program like signNow, you may create agreements in PDF format and invite your new hires to signal the contract.

However earlier than your new VA begins, you also needs to have an onboarding course of in place.

All you need to do is use a venture administration instrument to create a sequence of onboarding duties that have to be accomplished to be able to get the VA caught on top of things.

You should utilize Asana to assign a guidelines of duties to assist onboard your new digital assistants. Each new workforce member will undergo a sequence of motion gadgets to get them acquainted with your organization and the way you use. Within the guidelines, it ought to define issues equivalent to:

Your organization’s mission and core values
Entry to WordPress website login and different instruments
Documentation and coaching on the right way to carry out duties
Entry to workforce communication instruments for collaboration (for instance, utilizing Slack is an effective way to talk with VAs 1 on 1, or you may create a devoted channel to make bulletins to your total workforce.

You’ll be able to merely add hyperlinks to the useful resource hub you created earlier with Notion or comparable software program.

When including permissions and roles to WordPress and different software program, it’s very important that you just use a password supervisor like 1Password.

This software program will generate and retailer robust, distinctive passwords for every account, which will help forestall anybody from hacking into your WordPress website.

Various: Use WP Upkeep Providers

You might determine that you’re not fairly prepared to rent a VA, both since you don’t have sufficient duties to delegate or it doesn’t make monetary sense.

In that case, you would possibly need to select WordPress upkeep providers as an alternative. They will help streamline and automate all of the duties you’ll want to carry out to maintain your website wholesome and up-to-date, together with:

WordPress.org recommends that you just carry out these housekeeping duties about each three to 6 months.

When you may rent a VA to carry out these duties, it’s less expensive to easily pay for a service supplier to do the job for you.

We advocate selecting Seahawk, which is the perfect WordPress upkeep service available on the market. They do backup providers, core updates, theme and plugin updates, belongings optimization, malware elimination, uptime monitoring, and far more.

Their SeaCare bundle, beginning at $99 per 30 days, offers all of the important providers you’ll want to take excellent care of your website.


You’ll even get a devoted account supervisor who’s there for you everytime you want it. Meaning you’re only a name away from resolving any points.

One other various is to make use of a managed WordPress internet hosting firm like WP Engine, which might deal with most upkeep providers. Managed internet hosting suppliers care for all server administration duties like server setup, safety, and upkeep.

Often Requested Questions

Our readers usually ask us about the right way to rent WordPress digital assistants. Listed below are the solutions to the most typical questions:

How a lot does a digital assistant value?

Costs for digital assistants differ however usually will value between $5 to $50 per hour, with specialised and US-based VAs costing greater than admin-focused and abroad ones.

Whereas many cost by the hour, some might value their charges as a month-to-month retainer of $500 to $4,000 for a set variety of hours.

When do you have to rent a digital assistant?

As enterprise house owners, it’s arduous to know when it’s time to rent a digital assistant. However listed below are a couple of indicators that it’s time to start delegating:

You might be spending an excessive amount of time on low-value duties. It’s finest to spend your time including worth to your organization in a means that solely you may.
You might be shedding prospects as a result of you may’t reply to assist emails. Poor buyer expertise will result in a nasty fame, which might have an effect on the expansion of your corporation.
You aren’t good with WordPress. A VA with technical expertise can deal with fixing WordPress errors and carry out backups, guaranteeing that your website stays safe and up-to-date.
You might be struggling to handle content material on your WordPress website. A WordPress digital assistant will help write weblog posts, create graphics, and schedule content material updates.

Outsourcing might really feel unnatural for entrepreneurs who wish to be in management. However a part of rising a enterprise is placing belief in others in order that your organization can run with out your full consideration.

That mentioned, if you happen to solely need assistance sustaining your WordPress website, then WordPress upkeep providers are the extra dependable and inexpensive resolution.

We hope this text helped you learn to rent digital assistants on your WordPress website. You might also need to take a look at our information to probably the most essential WordPress upkeep duties to carry out repeatedly and the last word WordPress safety information.

In case you preferred this text, then please subscribe to our YouTube Channel for WordPress video tutorials. You can even discover us on Twitter and Fb.

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